Privacy Policy

This is the Norwegian Workers' Traffic Association's privacy statement.

About the Occupational Traffic Association

The Norwegian Transport and Logistics Federation (YTF) is a trade union that organizes workers in the transport and logistics sector. We process personal data to administer the membership of our members, as well as to handle legal matters for them.

The use of personal data is regulated by the Personal Data Act, the EU General Data Protection Regulation and other relevant laws.

Data controller

The Norwegian Federation of Occupational Safety and Health, through its board, has the overall responsibility for ensuring that the Federation's processing of personal data is carried out in accordance with the provisions of the Personal Data Act (data controller).

If information about you is transmitted to YTF's partners/service providers, the service provider will be the data processor for this information.

Data Protection Officer

The Norwegian Workers' Traffic Association's privacy officer is: Attorney Josefine Wærstad
josefine@ytf.no Telephone 40603700

Members can contact the Privacy Officer with privacy-related questions.

Personal data related to membership in the Norwegian Occupational Safety and Health Association

The processing of personal data in connection with the establishment and administration of membership in the Norwegian Occupational Traffic Federation is carried out by employees in the secretariat.

Basis of treatment

The processing of members' personal data is carried out to create, follow up and administer the individual's membership and use of member benefits.

The Norwegian Industrial Traffic Association processes information about members in this connection on the basis (basis for processing) of Articles 6 (1) b and 9 (2) d of the Personal Data Act.

What information is processed ?

The Occupational Safety and Health Association processes the following member information:

• Personal information (including name, address, email, telephone, national identity number, gender)
• Quota and payment status
• Place of work, education, profession, any positions of trust for YTF
• Payment of support for vocational certificates, glasses, etc.
• Changes in employment conditions (including unemployment benefits, leave and pension)
• Health information (including decisions about employment verification benefits and disability)
• Logging of the date for sending electronic member follow-up (including confirmation of registration/unregistration, sending of newsletters, member magazines, course participation, emails with various member information)
• Reason for withdrawal

The Norwegian Occupational Safety and Health Association also sends and receives membership files and emails from employers/payroll offices with personal information and deduction amounts. We send membership claims with personal information to members without deductions.

Access to the membership register

All employees in the YTF secretariat are required to assist our members and are dependent on access to the membership register. All employees sign a confidentiality agreement upon joining. In addition, up to two shop stewards in each local branch have access to the membership register, limited to the branch's members. These shop stewards sign a confidentiality agreement when they are granted access.

Correction of information

All members have access to "My Page" on ytf.no. "My Page" is protected by a username and password. Here you can correct and change your own information, as well as change consents that have been given.

Requests for changes, corrections or additions to information can also be directed to the membership register.

Erasure routines

Member information shall be deleted when there is no longer a legitimate need to retain it. Personal information related to membership shall be up-to-date and correct. Member information shall be deleted within 2 months of termination. If the member owes dues, the information may be retained for up to 2 years.

Case management

Members' personal data is processed by lawyers and advisors in the secretariat in connection with case processing. A separate declaration of consent is obtained in connection with legal matters.

In this context, the Norwegian Workers' Traffic Association processes information about members on the basis (processing basis) of Article 6 (1) letter b, Article 9 (1) letter b and Article 9 (2) d.

Our case management system functions as an electronic case file system for legal follow-up, where relevant and necessary written correspondence in the case is stored.

Any physical case files are kept locked up, and the file is shredded after the case has been processed.

Who does the Occupational Safety and Health Association share the information with?

The Norwegian Federation of Occupational Safety and Health does not disclose member information to outsiders/third parties, except that lists of members are sent to the payroll department in the companies. Overviews of members are transferred to our partners such as Gjensidige and Nordea (YS app) in accordance with a data processing agreement.

Unless the member has given consent otherwise, our partners shall only use the membership lists to verify membership in connection with the use of member benefits. Membership lists are not sent electronically unless there is sufficient security through encryption.

In some contexts, YTF conducts member surveys. Participation in these is voluntary and anonymous. If we use an external partner in this connection, a data processing agreement is entered into.

Statistics

All visits to the Norwegian Workers' Federation's digital channels leave electronic traces. The Norwegian Workers' Federation uses the information to create statistics, such as which pages are most read. In this way, we can improve the services on ytf.no.

Cookies

We use cookies issued by third parties to provide you with more relevant advertisements and offers in other channels. This is data based on the content and pages you have visited on our website. These cookies only contain aggregated information and no information that can identify you as a user.

Security

The Norwegian Workers' Federation's servers and IT systems are operated by the company DigiFlow. Where sensitive personal information is sent electronically, this must be encrypted.

Your rights as a member

Members have the right to access the personal information registered about them. Incorrect information must be corrected, and the information must be deleted when it is no longer needed. 

Such inquiries should be addressed to post@ytf.no marked "personal data information" .

If you have any questions or disagreements about how personal data is processed, you can always contact the Data Protection Officer. Send an email to josefine@ytf.no (Data Protection Officer) marked " personal data ".

Members also have the right to complain to the Norwegian Data Protection Authority about our processing of personal data:

The Danish Data Protection Agency

E-mail: postkasse@datatilsynet.no
phone: 22 39 69 00